We’re busier than ever. We have a million “urgent” things vying for our attention: constant notifications, an incessant stream of emails, and endless meetings. Throw AI into the mix, and the expectation is we should be increasing our output even further. But all this work hides a bigger question: how much of this is meaningful work?
The truth is, not all tasks are necessary or productive, yet the eight-hour workday rewards the amount of time you spend at your desk and the visibility that comes with it. In an environment with fraught job security, many of us feel a fair amount of pressure to look, and be, busy.
Our productivity obsession is making us less productive
The data helps clarify things. According to the Australian Bureau of Statistics, labor productivity decreased by 0.2% in 2024-25. In 2023, GDP per hour worked declined by 3.6%, one of the sharpest drops on record. Productivity growth remains well below the long-term average. Internationally, you see this problem across a range of countries. According to the OECD, labor productivity growth was subdued in 2024. This is a slowdown that has persisted since the global financial crisis of 2007-2009. We might be working more, but we’re producing less.
This contradicts the assumption that the longer we’re at our desks, the better the outcomes. In fact, it’s probably the opposite.
Not all hours are created equal
I run my own consulting and coaching business, so I have an incentive to be as effective as possible in the shortest amount of time. After years of working eight-hour days or longer, I can tell you this: I spent a significant portion of time on tasks that felt urgent in the moment but rarely were.
Today, I’ve restructured my work around a simple idea: Not all hours are equal. I’m most productive between 10 a.m. and 4 p.m. During this time, I have a “fresh brain” that isn’t fatigued by decisions, interruptions, and cognitive overload. When I’m in that state, I complete complex tasks in a fraction of the time it would take me later in the day. That’s why I follow a first-hour rule of sorts, dedicating the first 60 minutes of my workday to my most important tasks. That might be writing, strategy, or creating something new. If I leave those tasks to later, they take twice as long, and the output isn’t as good.
The difference isn’t time; it’s energy.
Performance over productivity
Early in my career, I was obsessed with productivity. I equated being busy with being effective. But the common definition of productivity is flawed because it focuses on how much you do, not how well you do it.
Performance, though, is about quality of output. Research across neuroscience and performance science consistently shows we can sustain only three to five hours of deep, focused cognitive work per day. Beyond that, you see a sharp decline in concentration, decision-making, and creativity. I aim for three to four hours of deep work each day. I reserve the rest of the day for meetings, emails, and admin. This structure allows me to prioritize what moves the needle, rather than filling my day with low-impact tasks. If I don’t get the less important work that day, I’ve still performed.
Thinking time is underrated
One of the most overlooked drivers of performance is thinking time. Creating space to think—whether that’s a walk, a break, or simply stepping away from the desk—improves decision-making, creativity, and strategic clarity. It also reduces stress and improves overall performance. If we feel better, we work better. When I build thinking time into my day, I work more effectively because I’m clear on what matters.
We procrastinate on the work that matters
So why don’t we just focus on high-value work? Well, it’s often the hardest. When I work with clients on building their personal brand, one of the most common objections is “I don’t have time.” But the tasks themselves are rarely time-intensive. A media interview might take 10 minutes, a social post might take five.
The real barrier isn’t time—it’s resistance to doing the work. We avoid the work that stretches us, puts us out there, and creates opportunities. We default to tasks that feel safe and familiar, those that make us feel productive, without requiring us to take real risks. The eight-hour workday underpins this thinking because it gives us enough time to stay busy but not focused on things that truly matter.
Rethinking the workday
The real issue isn’t that we’re not working hard enough. It’s that we’re working within a model that wasn’t designed for the kind of work we do today, and often doesn’t support competing priorities in our lives. The eight-hour workday was built for an industrial era, where we measured output by the number of units we produced. Knowledge work requires focus, creativity, and strategic thinking, none of which really scale with time.
If you want to improve performance, rethink what a productive day looks like for you. Prioritize fewer, higher-impact tasks, protect your cognitive energy instead of exhausting it, and accept that a truly productive day might look less busy and more spacious. Instead of asking how we can fit more into eight hours, how about we ask a far more important question: What deserves our best hours in the first place?
